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Conewago Valley (formally New Oxford) Junior Baseball

Conewago Valley (formally New Oxford) Junior Baseball

Board Meetings

New Oxford Colonial Junior Baseball

August 14th Meeting:

Motion passed to acquire a 501C certificate for the league. This will certify us as a nonprofit.

Discussed the use of concessions for the fall season. 

Purchasing new lining equipment for the fields and redoing the locks for the field boxes.

Discussed some of the league equipment needed for the fall season. 

Talked about what field maintenance can be done this fall. 

Discussed future plans for fields. 

Next meeting want to discuss the bylaws. 

Previous meeting:

Welcomed Ryan Henry, Steph Henry and Morgan Mossburg to the board. 



 

January 2022 Meeting:

NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 1/8/2022

IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS

MISSED: EARLY, RYAN, RUSTY, VICKI

SPECIAL GUEST: DONNIE DAHLEN

 

Discussion opened with Donnie

-       Banners offered $30-$40 cost, rush option available if needed

-       New ordering setup:

o   Code generated per player

o   Text sent to preview order once pictures available

o   1 week to order to take advantage of free shipping

-       10% donation from profits

-       Needs sponsorship list for plaques

o   Steph will get list

-       Pictures should be done before games start

o   Try to book Social Club Pavilion

Vote for Donnie to take pictures, No Contract – All in attendance, Yes

Kevin will get ordering missing gas cap for tractor and tune up kit

Morgan received communication regarding being incorporated

-       $100 to advertise as Inc.

-       Need to acquire minutes book and corporate seal = $95

Need to find out about “Small Game of Chance”

-       Social Club no longer has license, look for fundraiser opportunity/raffle

-       All In attendance voted Yes

-       Morgan will find out from attorney about SGOC

Parents meeting will try and be Tuesday/Wednesday of 3rd week in February

Fundraisers to start end of February

-       Should run 2 to 3 weeks

-       2 weeks for pickup, 1st week in April

Informed Germany Township now has field available if needed for teams to play

Discussion opened about Beef Jerky Fundraiser possibility

Discussion started regarding “In Memory of” Banners/Tournaments for those lost last year



February 2022 Meeting

NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 2/12/2022

IN ATTENDANCE: KEVIN, GREG, STEPH, RYAN, MORGAN, MATT, TRAVUS, EARL

MISSED: RUSTY, VICKI

Determination of Coaches

-       Kevin coach Babe Ruth

-       Matt coach Majors

-       Ryan coach one of the Minors Teams

EIN Number has been approved for organization

Application is in process for small games

-       Cost $125/year

Discussion of which kids to move down for ages and even out teams

Tropical Treat Fundraier

-       Sometime in April Monday/Tuesday/Wednesday

Divino’s Fundraiser trying first time

-       Delivery 1st/2nd Week of April

R&K Subs every organization now doing, move away

Jeff’s Subs offers Epex Preztel Fundraiser

Parent Meeting end of February/1st week of March at New Oxford Middle School or Social Club

3 Minors teams and 1 8U Minors to play in Adams County

AGComm Sponsor 1 team


Parents/Coaches Meeting

NEW OXFORD JUNIOR BASEBALL PARENTS MEETING – 3/1/2022

            T-BALL/ROOKIES

IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS, RUSTY

MISSED: RYAN, EARL, VICKI

Introduce members

Explanation of league expectations/parental expectations

Fundraisers – Divino’s/Tropical Treat Night

York Revs game for players

-       No date yet set

Apparel Sale soon

Shoe Orthodontics providing free mouthguard for kids, March 31st

Introduce Coaches and allow teams to meet

 

NEW OXFORD JUNIOR BASEBALL PARENTS MEETING – 3/2/2022

            MINORS/MAJORS/BABE RUTH

IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS, RYAN

MISSED: RUSTY, EARL, VICKI

Introduce members

Explanation of league expectations/parental expectations

Fundraisers – Divino’s/Tropical Treat Night

York Revs game for players

-       No date yet set

Apparel Sale soon

Shoe Orthodontics providing free mouthguard for kids, March 31st

Introduce Coaches and allow teams to meet

Minors Coaches draft teams


April 2022 Meeting

NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 4/16/2022

IN ATTENDANCE: KEVIN, GREG, STEPH, RUSTY (LATE), MORGAN, MATT, TRAVUS, EARL

MISSED: RYAN, VICKI

CONCESSION STAND WILL BE OPEN FOR LIGHT FOOD AND DRINKS

-       EMAIL COACHS ABOUT HELP AND SCHEDULE TIMES FOR PARENTS TO HELP

-       SETOUT PREVIOUS YEAR’S APPAREL TO SELL

-       PURCHASE DRINKS AND CANDY

FOUND ATTORNEY TO HELP

-       SEK, GO OVER BY LAWS AND FINISH INCORPORATION

-       501CE PROCESS FOR FILING, $1000 TO FILE, $150/HR TO HELP

o   ORGANIZATION DOES FIT THE EZ FORM, $3-400

DISCUSSION OF SUMMER TRAVEL TEAM POSSIBILLITY

-       CAN INVITE KIDS NOT ON SPRING TEAMS, CHARGE OUTSIDE PLAYERS LITTLE MORE

FUNDRAISER PROFIT

-       DIVINO’S:  $5446

-       APPAREL:  $400

TRY MCDONALDS CARDS AGAIN/ROADHOUSE/HOSS’S

STILL SETTING UP TROPICAL TREAT


May 2022 Meeting

NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 5/14/2022

IN ATTENDANCE: KEVIN, RYAN, RUSTY, MORGAN, MATT, TRAVUS, EARL

MISSED: GREG, VICKI, STEPH,

Kevin will be emailing McSherrystown regarding playoffs and umpire fees

Will discuss Fall Ball at next meeting

Talk about having tryouts next year and dividing talent for Rookie Division

Will need approx. $700 for Fall Umpires and Full League will be around $9000

Still trying to setup a fundraiser day at Tropical Treat for the end of May



June 2022 Meeting

NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 6/14/2022

IN ATTENDANCE: KEVIN, RYAN, RUSTY, MORGAN, MATT, TRAVUS, EARL, GREG, STEPH

MISSED: VICKI

Babe Ruth team in playoffs in following week

Greg brought up summerball 9U only / rec tournament

-       Possible Middletown, middle of July

-       $700/team

o   All board members agreed pending a team

o   Greg/Doug/Derrick interested in coaching

Fall ball pricing looking to be between $75-90/player

-       No ultimate prices set in stone yet

-       Possible bring a team and players in from another organization to have “A” and “B” team

-       Split age group 14-15 into A/B

-       $100-110 Babe Ruth for fall

Check from Mr. Y’s received

1023 EZ filed

Steph brought up having McDonald’s sandwich and milkshake cards for fall and sell some in concession stand

Ice Cream trailer owner running concession stand and giving a cut, as possibility if cannot get a team together and help

Arbitor Fee York County $240/organization or $45/team

-       Possibility of 10 teams in fall, add $5 for Arbitor if we go

Rookies Championship $12/13 per trophy



July 2022 Meeting

CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 7/9/2022

IN ATTENDANCE: KEVIN, RYAN, MORGAN, MATT, TRAVUS, EARL, GREG

MISSED: STEPH, RUSTY

Sponsorship – 1 more need for fall, approx. $1500

-       Tecta America, 2 teams

Fields need much attention

Still in need of a fuel cap for tracker, also tune up kit

-       GC2600 / MF DL100

-       John Deere at Township Building may need a possible replacement

McSherrystown insurance check received

-       Looking to turn over all operations to Conewago Valley Junior Baseball

Morgan requested ordering a new concession stand cash box, approved

Fall Ball Registration pricing determined

-       Babe Ruth/$80, Majors and Minors/$60, Rookies/$40

-       Babe Ruth (12-13 / 14-15 age groups) and Majors (10-11) teams will play double headers, 2 teams each division, 10 games each

-       Umpire fees $60/game for Babe Ruth and Majors/Minors $30/game

o   Approx. $2520 needed

-       Minors looking to have around 6 teams

-       Uniforms approx. $30/player

o   Approx. $3600 needed

-       Each team will be responsible for time slots in the concession stand during home games

-       Spring season age will be determined by age as of April 30th, 2022

Morgan brought up to board about changing checking account w/ 501(c)(3)

-       All members voted to approve change

-       Kevin and Morgan will setup time to go to bank and change

Morgan requested Greg to talk to website associates about changing registration notification to weekly instead of daily

Ryan will price dirt out needed for fields


August 2022 Meeting

CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 8/13/2022

IN ATTENDANCE: KEVIN, RYAN, MORGAN, MATT, TRAVUS, GREG, STEPH, RUSTY

MISSED: EARL

RECORDED BY: MATTHEW MOSSBURG

 

Tune-Up Kit was purchased, $340

10-11U Teams are set

12-13 will be playing on HS Field, will not be paying any fees, setup by Travis Martin

Umpire fees may change, currently $65-70 but may increase

-       One weekend may have no umps due to large York Tournament

o   May extend season 1 or 2 weeks

Kevin will reach out to McSherrystown about their players over to Conewago Valley Junior Baseball

-       Will send out email to players in October/November regarding spring ball with CVJB

-       Will be receiving sponsorships 

-       Should have 1st rights to McSherrystown Fields

Bring up asking township to help with field equipment

9 Sponsors, plus need to add Township

Will have League Tributes added onto jerseys

Set up coaches meeting Friday before Labor Day to discuss

-       Fundraisers during season, McDonald’s Cards (will also be sold at concession stand)

-       Umpire Fees (possibly give coaches first half of season in check form)

Accountant recommends weekly profit recording, starting in fall

Start Annual sponsorship for 2023

$150 profit from Tropical Treat

Still need to talk to bank about changing account

York Revs Day still possibility during fall season

High Heat requesting field time if possible for Tournament

October 2022 Meeting

CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 10/10/2022

IN ATTENDANCE: STEPH, MORGAN, TRAVUS, KEVIN

MISSED: MATT, RYAN, RUSTY, EARL

RECORDED BY: MORGAN MOSSBURG

 

Dirt is needed to take care of the fields in the off season

Township field will be having a fence installed and the township will be turning location into a rec park. Township would like to install lights and if the organization will pay ½ then they would consider covering the rest

Adams County League is changing and adding a few new fees for spring season. They will be charging for scheduling fee ($45/team), score reporting fee ($20/team), and trophy fee ($35/team). There is also talks of wanting an All-Star team created but no more information as of yet regarding this topic. Kevin and Matt will be going to their next meeting on November 10th to learn about their ideas.

We are unable at this time to figure our spring season (pricing and such) until after the meeting on Nov. 10th

Reminder that on 8/13/2022 the following persons were appointed to the offices set opposite their respective names, to serve for one year and until their successors are chosen and qualify:

Kevin Strawsburg -President 

Gregory Trent – V. President 

Matthew Mossburg -Secretary 

Morgan Mossburg -Treasurer


November 2022 Meeting

CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 11/12/2022

IN ATTENDANCE: KEVIN, TRAVUS, EARL, MORGAN, MATT, RUSTY, STEPH

MISSED: RYAN, GREG

RECORDED BY: MATTHEW MOSSBURG

 

Kevin reviewed the updates from the Adams County Board Meeting of the League Presidents just that Thursday, where it was decided that there would not be any new fees, the plan to put in place a 501(c)(3) and bring all leagues under one name was rejected, and each organization would stay under its own existing charter. There will be a trophy fee at the end of the year to be split between all organizations.

An All Star Game (East v West) was proposed but no date was set or how players are to be chosen at this time

The spring season will begin April 22nd and run until June 17th. Playoffs will then be held from June 19th until June 30th

At the next meeting, the code of conduct will be discussed and finalized along with reinstatement policies for coaches/players/parents

We will also be deciding on a field maintenance schedule for the spring

The prices for the 2023 spring season will remain the same as 2022 spring season. Registration will open for all starting Monday, November 21st 2022

Umpire fees will also remain at $60/game

With registration opening up, Morgan and Steph will be looking into road sign and billboard advertising

It was decided to clean out the concession stand more of unused equipment for the upcoming season: pitching machines/grill/sno-cone machine/deep fryer

We will be looking to receive new dirt in December or January in order to re-till the fields

Maintenance needs to be done on the drink cooler which Kevin will handle

Kevin is still in talks with McSherrystown about everything we will be receiving from them with the merger

Travus brought up that we need to start actively pursuing businesses for donation money and shed for the tractor. Steph and Ryan, now having the 501(c)(3) in place will be taking this on

It was noted that the fire extinguishers need to be serviced due to be out of date

Kevin is going to be talking to the school regarding a new roof and door for the concession stand

Morgan called to have the toilets at the school and township fields picked up

Travus made mention that the boxes on “B,” “F,” and the township need replaced. Also that the township made need a new tractor soon

***Later on in the evening of the day of the board meeting, Greg Trent notified that board of his decision to step down and sent his resignation. He will stay available to help transition someone into his former role***


      
       
       
       
       
       
       
       
     
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